Venue Coordinator

OH Hello Coordinator

• Set up tables and chairs if provided by the venue

• Answer questions in relation to the venue itself 

• Oversee the arrival of vendors 

• Oversee catering and food service

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While some venues do have amazing coordinators who go above and beyond and handle many of the details in the right-hand column, it is always nice to have a second set of hands that are there for one reason only - to bring your vision to fruition. 

• Coordinate the arrival of all vendors prior to event (Month of)

• Review your contracts to be sure they are fulfilled (Month of)

• Have all proposals on hand to confirm vendors fulfill contract on arrival

• Bring lunch to the wedding party if needed

• Assist photographer with the First Look 

• Distribute personal flowers when delivered by florist or pick up from the florist for small fee

• Be sure everyone is lined up and ready for ceremony 

• Help to release wedding party down the aisle

• Set up welcome table and place cards

• Be sure the DJ knows when to make announcements

• Pack up and put all decorations in the correct vehicle

• Take all flowers to the nursing home on day following the wedding if not taken by Bride and Groom